Coach hire for weddings and ceremonies: organising transport for your guests

When it makes sense to hire a coach for a wedding

Group transport makes the most sense when:

• the ceremony and the reception are in different places a long way apart;
• the venue is in the countryside or in an area with little parking;
• many guests are coming from out of town and need a shuttle from the station, airport or hotel;
• you want to guarantee everyone a safe journey home at the end of the evening.

Which vehicle to choose

The choice depends on the number of people to carry and the roads to be travelled: for small groups and narrow roads a minibus may be enough, for many guests you will need a coach. You will find a comparison in the guide minibus, midibus or luxury touring coach.

A practical tip: count the guests who will really use the vehicle and allow a few extra seats, but do not overdo it. A coach that is too big costs more and may struggle to reach some venues.

What to include in your request

• Date and times of all journeys (outward, any legs between ceremony and reception, return at the end of the evening).
• Exact addresses of the meeting points and destinations.
• Number of passengers for each leg.
• Return time: if the coach has to wait until late, say so, because waiting hours can affect the price.
• Any special requests: decorations, access to private roads or roads with height limits.

On AllBusItalia you can also add intermediate stops in the request form.

What to agree with the company

• Access to the venue: check with the venue that the vehicle can get there and turn around.
• Tight schedules: ask how the driver will handle any delay to the ceremony.
• Decorations: if you want to decorate the vehicle, ask first whether it is allowed and with what materials.
• Contact person on the day: a witness or family member who stays in touch with the driver.

When to book

Wedding dates (spring and early autumn, weekends) are the most in demand: book the transport as soon as you have fixed the date and the venue. That way you have more choice of vehicles and can compare quotes calmly, as explained in the guide on how much it costs to hire a coach.

Frequently asked questions